Automated Interview Scheduling Software

Share real-time availability and let candidates choose their time slot with no manual work required.

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Automatically share real-time availability

Integrate multiple calendars to ensure there’s no double booking.

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Empower candidates with flexible interview options

Allow candidates to choose how they interview with your company – in-person, on the phone or virtually.

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Keep everyone accountable with timely reminders

Automate SMS/email interview notifications and reminders.

Effortlessly organize your time to speed up time-to-hire

Maximize your time with real-time calendar integration and configurable availability windows.

  • Each hiring manager can sync multiple calendars to show availability
  • Enterprise-wide calendar syncing so that the whole organization saves time
  • Hiring managers or coordinators pre-set availability blocks based on interview format or hiring stage
Organize your time to speed up time-to-hire
One-click self-scheduling example

Empower candidates with one-click self-scheduling

Allow candidates to interview at their best by empowering them to choose the time and even the type of their interview.

  • Improve the candidate experience with branded scheduling pages
  • Offer the flexibility of interview format – from in-person to pre-recorded
  • Show timeslots based on interviewer availability and by interview format
  • Send automatic notifications to both candidates and interviewers

Remove the back-and-forth from rescheduling

Decrease the risk ghosting or drop-offs by removing the hassle of coordinating new times.

  • Choose whether or not candidates have the ability to reschedule, how many times a meeting can be rescheduled, and how soon before the meeting begins
  • Make it easy to reschedule through an embedded link in the meeting invite
  • Show a selection of new timeslots based on interviewer availability
  • Send automatic notifications to both candidates and interviewers
No more back-and-forth for rescheduling
Streamline communication

Streamline communications to keep everyone on-track

Automatically send pre-interview and follow-up communications via SMS and email notifications.

  • Keep hiring manager accountable with scheduled interview reminders
  • Reduce no-shows by sending timely SMS notifications to candidates
  • Prompt candidates who have begun but haven’t finished booking an interview
  • Share relevant attachments such as interview guides or preparation tips

Smart scheduling tools to help you work smarter

Modernize the hiring process through scheduling tools that elevate the scheduling process.

  • Transcend geographical limitations with timezone automation
  • Automatically add location to meeting invites
  • Customize scheduling pages using video and text to welcome candidates
Smart Scheduling Tools

Schedule Any Interview, From 1:1s to Panel

Interview in the way that works best for you with scheduling that can be configured for virtually any interview format:

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One-on-one interviewing

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In-person interviewing

Panel Interview Icon

Panel interviewing

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Group interviewing

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Round robin interviewing

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Virtual hiring events

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Hybrid interviewing

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Video proctoring

Coordinate effectively with internal stakeholders and guest interviewers

Depending on the interview, you may want specific interviewers to be present, or simply a certain number of interviewers. Easily configure who needs to be available for a time slot to show up.

Compare multiple interviewers calanders
Nicole Headshot

“We’ve significantly reduced the administrative work and lead time required to develop comprehensive merit lists by allowing candidates to schedule their own interviews. VidCruiter’s automated scheduling supports our complex recruitment process and makes it easier for our hiring team to interview and rate hundreds of candidates in real-time.”

Carolyn Barbuto

Assistant Director People and Capability, Australian Skills Quality Authority



VidCruiter offers a variety of pre-built and custom integrations to seamlessly exist alongside your current software.

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Why VidCruiter’s automated interview scheduling tool?

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On-demand candidate

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Automated reminders &

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Real-time calendar

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Enable candidates to
choose interview format

Reduce ghosting, empower candidates and minimize admin work with automated interview scheduling